Business Services: Copy service is available for $0.25 per page, and fax service is $1.00 per page. Incoming Faxes of less than five (5) pages are free of charge; any additional pages after five (5) are $ 1.00 per page. All costs will be put on the master bill unless notified otherwise in advance. Signatures will be required authorizing charges.
Cancellations: Cancellations received less than 30 days (90 days for Friday or Saturday events) before the scheduled function will result in a cancellation fee of 50 percent of the estimated revenue for your event. Any deposits given will be forfeited if canceled less than 30 days (90 days for a Friday or Saturday) in advance. All cancellations must be in writing. Groups that are rescheduling for a later date are subject to cancellation policies, and the initial deposit will be forfeited.
Delivery/Catering: Many of the meals listed are available for off-site catering or delivery. For offsite catering complete with staff, china, etc., there will be an additional 25 percent added to the menu price. If you would prefer your menu scheduled as a delivery with food only, that is also available. Both delivery and catering required a flat $40.00 delivery fee per trip plus an additional $.50 per mile outside Beckley, WV. (Based on Google Map mileage) Please ask your sales representative for more details.
Deposits and Payments: Beckley Raleigh County Convention Center will hold a booking as “tentative” for no longer than 14 days. At the time of definite booking, a deposit will be required the amount will vary by event but will be no less than the room rental charge. Fifty percent of the anticipated revenue will be due 30 days before your event. Deposits will be shown as a credit on your final bill. The final invoice must be paid entirely five days before your event unless prior arrangements have been made with the sales office. All meeting and banquet functions require payment by cash, check, or major credit card unless direct billing has been approved. Direct billing is only available for corporations. In the case of direct billing, payment is due immediately upon receipt of the invoice. Groups requesting state tax exemption must submit their tax exemption form, including the number, to the Sales Office at least 72 hours before the event.
Food and Beverage: Two (2) weeks, fourteen calendar days before the function, we will require your specific menu selections, meeting room setup requirements, equipment needs, and details of any other arrangement you will expect Beckley Raleigh County Convention Center to provide for your planned function. ALL food and beverage service must be purchased through Beckley Raleigh County Convention Center. The State of West Virginia regulates the sale and service of food and beverages. Beckley Raleigh County Convention Center, as a licensee, is responsible for the administration of those regulations. Therefore, food or beverage cannot be brought into rooms from outside sources without written permission. If this policy is violated, the functions will be terminated at this point without refunds. Due to the potential for unsafe transfer and storage, NO food purchased for consumption at Beckley Raleigh County Convention Center may be removed from the premises.
If you request more than one entree for a plated meal, a $3.00 per person surcharge will apply. Menus prices are valid for ninety (90) days. All charges are subject to an 18% service charge and 7% tax. Lunch menus are available for service until 2 PM – meals after 2 PM must come from Please add 18% service charge and 7% tax to menu prices. Pricing as of Feb 1, 2023; subject to change. Terms and Conditions apply. either the hors d’oeuvres or dinner menus. Children under 1O will receive a 30% discount on buffets or may order from a separate children’s menu for plated meals. Events held on Friday or Saturday nights are subject to a minimum catering charge of $10 per person, plus service charge and taxes.
Guarantee Policy: Confirmation of the final guarantee number is required no later than five (5) days before the function. The final guarantee is the minimum number for which you will be charged. An increase in the guaranteed number will be accepted up to thirty-six (36) hours before the event. Should you not phone in your guarantee, your guarantee figure will be that on your copy of the event order. If you are offering a choice of entrees, a guaranteed number for each entree will be required as well. All charges will be based on the guarantee or the number of actual guests if greater than the guarantee. Beckley Raleigh Convention Center will try to provide comparable meals in the event of last-minute additions to the guarantee; however, it may not be possible. Beckley Raleigh County Convention Center will set the room and prepare food for 5 percent more than the guaranteed figure. If you require additional seating beyond the 5 percent overage, an additional setup fee will be required to cover the cost of extra linens, china, and staffing. Positively no reduction in guarantee figures will be accepted less than five business days prior.
Packages: Delivery of packages for events should be delivered to Beckley Raleigh County Convention Center, 200 Armory Drive, Beckley, WV 25801, at least one (1) working day before the meeting/ function date. Send items to the attention sales coordinator and indicate the name of the group, the name of the group’s contact, and the date of the event. Patrons are responsible for arranging the return shipping of all unwanted packages. Any package/ material left at Beckley Raleigh County Convention Center for longer than seven (7) days will be considered undesirable and disposed of accordingly.
Room Liability: Beckley Raleigh County Convention Center reserves the right to inspect and control all private functions. Liability for damages to the premises will be charged to the representative planning through the Sales Office. This includes any breakage or damage to the building or the contents. Beckley Raleigh County Convention Center assumes no responsibility for any personal items or equipment brought in by any individual or group. We reserve the right to reassign meeting rooms as needed. We reserve the right to charge a service fee for setting up meeting rooms with extraordinary requirements or for changing setups within 48 hours of the function.
Security: All private functions that serve wine, beer, or alcohol will require additional security. The number of extra security personnel will be determined bythe Sales Office and will be paid at $25.00 per hour per security guard bythe event coordinator. The sales office has the right to require security for any function necessary. All functions must end by Midnight.
Smoking: Beckley Raleigh County Convention Center is a smoke-free facility.
Advertisements: Any advertisements containing the name Beckley- Raleigh County Convention Center must be approved in writing by our Sales Office before publication. For invitation wording, please refer to us as Beckley-Raleigh County Convention Center.
Business Services: Copy service is available for $0.25 per page, and fax service is $1.00 per page. Incoming Faxes of less than five (5) pages are free ofcharge; any additional pages after five (5) are $ 1.00 per page. All costs will be put on the master bill unless notified otherwise in advance. Signatures will be required authorizing charges.
Cancellations: Cancellations received less than 30 days (90 days for Friday or Saturday events) before the scheduled function will result in a cancellation fee of 50 percent of the estimated revenue for your event. Any deposits given will be forfeited if canceled less than 30 days (90 days for a Friday or Saturday) in advance. All cancellations must be in writing. Groups that are rescheduling for a later date are subject to cancellation policies, and the initial deposit will be forfeited.
Delivery/Catering: Many of the meals listed are available for off-site catering or delivery. For offsite catering complete with staff, china, etc., there will be an additional 25 percent added to the menu price. If you would prefer your menu scheduled as a delivery with food only, that is also available. Both delivery and catering required a flat $40.00 delivery fee per trip plus an additional $.50 per mile outside Beckley, WV. (Based on Google Map mileage) Please ask your sales representative for more details.
Deposits and Payments: Beckley Raleigh County Convention Center will hold a booking as “tentative” for no longer than 14 days. At the time of definite booking, a deposit will be requiredthe amount will vary by event but will be no less than the room rental charge. Fifty percent of the anticipated revenue will be due 30 days before your event. Deposits will be shown as a credit on your final bill. The final invoice must be paid entirely five days before your event unless prior arrangements have been made with the sales office. All meeting and banquet functions require payment by cash, check, or major credit card unless direct billing has been approved. Direct billing is only available for corporations. In the case of direct billing, payment is due immediately upon receipt of the invoice. Groups requesting state tax exemption must submit their tax exemption form, including the number, to the Sales Office at least 72 hours before the event.
Food and Beverage: Two (2) weeks, fourteen calendar days before the function, we will require your specific menu selections, meeting room setup requirements, equipment needs, and details of any other arrangement you will expect Beckley Raleigh County Convention Center to provide for your planned function. ALL foodand beverage service must be purchased through Beckley Raleigh County Convention Center. The State of West Virginia regulates the sale and service of food and beverages. Beckley Raleigh County Convention Center, as a licensee, is responsible for the administration of those regulations. Therefore, food or beverage cannot be brought into rooms from outside sources without written permission. If this policy is violated, the functions will be terminated at this point without refunds. Due to the potential for unsafe transfer andstorage, NO food purchased for consumption at Beckley Raleigh County Convention Center may be removed from the premises.
If you request more than one entree for a plated meal, a $3.00 per person surcharge will apply. Menus prices are valid for ninety (90) days. All charges are subject to an 18% service charge and 7% tax. Lunch menus are available for service until 2 PM – meals after 2 PM must come from either the hors d’oeuvres or dinner menus. Children under 1O will receive a 30% discount on buffets or may order from a separate children’s menu for plated meals. Events held on Friday or Saturday nights are subject to a minimum catering charge of $10 per person, plus service charge and taxes.
Guarantee Policy: Confirmation of the final guarantee number is required no later than five (5) days before the function. The final guarantee is the minimum number for which you will be charged. An increase in the guaranteed number will be accepted up to thirty-six (36) hours before the event. Should you not phone in your guarantee, your guarantee figure will be that on your copy of the event order. If you are offering a choice of entrees, a guaranteed number for each entree will be required as well. All charges will be based on the guarantee or the number of actual guests if greater than the guarantee. Beckley Raleigh Convention Center will try to provide comparable meals in the event of last-minute additions to the guarantee; however, it may not be possible. Beckley Raleigh County Convention Center will set the room and prepare food for 5 percent more than the guaranteed figure. If you require additional seating beyond the 5 percent overage, an additional setup fee will be required to cover the cost of extra linens, china, and staffing. Positively no reduction in guarantee figures will be accepted less than five business days prior.
Packages: Delivery of packages for events should be delivered to Beckley Raleigh County Convention Center, 200 Armory Drive, Beckley, WV 25801, at least one (1) working day before the meeting/ function date. Send items to the attention sales coordinator and indicate the name of the group, the name of the group’s contact, and the date of the event. Patrons are responsible for arranging the return shipping of all unwanted packages. Any package/ material left at Beckley Raleigh County Convention Center for longer than seven (7) days will be considered undesirable and disposed of accordingly.
Room Liability: Beckley Raleigh County Convention Center reserves the right to inspect and control all private functions. Liability for damages to the premises will be charged to the representative planning through the Sales Office. This includes any breakage or damage to the building or the contents. Beckley Raleigh County Convention Center assumes no responsibility for any personal items or equipment brought in by any individual or group. We reserve the right to reassign meeting rooms as needed. We reserve the right to charge a service fee for setting up meeting rooms with extraordinary requirements or for changing setups within 48 hours of the function.
Security: All private functions that serve wine, beer, or alcohol will require additional security. The number of extra security personnel will be determined bythe Sales Office and will be paid at $25.00 per hour per security guard bythe event coordinator. The sales office has the right to require security for any function necessary. All functions must end by Midnight.
Smoking: Beckley Raleigh County Convention Center is a smoke-free facility.